Curatorial Assistant II, Botany

Website calacademy California Academy of Sciences


This is a part-time position, reporting to the Botany Collections Manager. The Curatorial Assistant II performs various duties related to specimen preparation and housing as well as processing and shipping specimens to other institutions.  This position is responsible for assisting with the management of volunteers, and the activities in the prep room. The job will involve a considerable amount of work in the areas of data entry, and project-related curatorial tasks.  The Curatorial Assistant II will also participate in ongoing operations of the department and will work closely with other Botany collections staff and Curators.

The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

  • Routine curatorial duties such as specimen preparation, sorting and filing
  • Processing specimens for shipment, including counting and wrapping specimens and preparing shipping forms and labels
    Typing, word processing, and database entry related to specimens, label production, data capture and shipping
  • Conducting library/on-line research to resolve nomenclatural issues
  • Training and working with volunteers on specimen preparation and data entry
  • Assisting student and research visitors as assigned
    Giving public demonstrations, department tours, and answering inquiries as assigned
  • Follow all Academy safety regulations
  • Other duties as assigned

The qualifications listed below are representative of the knowledge, skill, and/or ability required or preferred.

A qualified candidate will have a combination of the following experience and/or equivalent education:

  • Bachelor’s degree in botany, biology, museum studies or related fields is required.  A Master’s degree is a plus
  • At least one year of previous experience with the use of herbarium specimens or museum collections is preferred
  • At least one year supervising volunteers or staff strongly preferred


  • Knowledge of basic museum processes and procedures
  • Good organizational and time management skills
  • Ability to understand and accurately follow detailed instructions
  • Proficiency with typing and the ability to learn new programs and applications
  • Experience with the appropriate handling of delicate and irreplaceable specimens
  • Ability to work with volunteers of different ages and abilities
  • Specific knowledge of herbarium collections, nomenclature and taxonomy is desirable
  • Ability to work independently on projects of varying complexity
  • Data Management Skills: Ability to manipulate databases and spreadsheet data, and to learn to use report writing, imaging and GIS software.
  • Informational Research Skills: Ability to answer nomenclatural or taxonomic questions using on-line and library resources.
  • Collaboration Skills: Ability to work as part of a team or collaborate well with colleagues toward mutual goals.
  • Interpersonal Skills: Ability to work efficiently and communicate with staff, cross-functional teams and external customers from different backgrounds, identities and experiences.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups or individuals.  Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred but not necessary.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, talk and hear. Must be able to lift 30 lbs.  Must be able to climb ladders (20% of the day). Must be able to reach above the shoulder (20% of the day).  Must be able to perform repetitive motions 10-20% of the time.

Please submit your cover letter and resume online at Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.

Job Reference #: 26253
Posted on: 06 Jan 2020
Closes on: 24 Jan 2020 23:55
Hours/Status: Part-Time

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